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Bulletin 2, March 13, 2006

SUBJECT
1. Safety Policy
2. Waste Recycling
3. Travel Expenses
4. French Documents
5. Modified Bituminous Roofing
6. Electronic Submissions

ITEM 1 CONSTRUCTION SAFETY POLICY

PLEASE SEE BULLETIN # 1 FOR POLICY DESCRIPTION.
Limit for the requirement of an audited Safety Program is reduced to $100,000.00 as of January 1, 2006.
This Item should be referred to under Section 00100 Instructions to Bidders as well as Section 00400 Supplementary Information.

ITEM 2 WASTE RECYCLING

SEE ATTACHED SECTIONS FOR REQUIREMENT OF ON-SITE RECYCLING
This requirement will be for all projects over $1,000,000.00.

ITEM 3 TRAVEL EXPENSES

Untitled Document
Government Rates 2006-2007

Invoices which include claims for expenses, costs or disbursements will not be processed until fully documented backup for said charges is provided.

PROFESSIONAL PER DIEM RATES

The following maximum per diem rates are those that the Department of Supply and Services is establishing for work outside the scope of existing contracts or where per diem rates are negotiated. Rates for Architects and Engineering Consultants are effective April 1, 1998.

Charges for hourly rates should be shown on time sheets or similar printouts. (copies only).

Outside agencies and sub consultant invoices must be shown (copies).

PROFESSIONAL PER DIEM RATES

Architects & Engineers

Technical Support

Over 15 Years $110.00/hr.
10-15 Years $105.00/hr.
6 - 9 Years $95.00/hr.
3 - 5 Years $80.00/hr.
0 - 2 Years $70.00/hr.


(Including Engineers in Training & Intern Architects). All Technical Support will be: Cost X 2.5

PROVINCIAL GOVERNMENT TRAVEL REGULATIONS

All Travel and Meals will be at Provincial Government Travel Regulations (Board of Management 01. 0089).

Kilometric charges must be shown as number of Kilometers times rate. *

Charges for meals must be as per listed rates.**

Accommodation payment will be made as per receipts for motel accommodations, claim the amount without HST.

PROVINCIAL GOVERNMENT TRAVEL REGULATIONS

*      KILOMETRIC ALLOWANCES:
            Effective August 1, 2005

       SECTION I
- for each of the first 8,000 kilometers per year    $ .35 incl. HST
            Effective April 1, 2006

       SECTION I
- for each of the first 8,000 kilometers per year    $ .38 incl. HST

**     MEAL IN PROVINCE:
            Effective August 1, 2005

            SECTION 1
            (i) breakfast - between 12:00 a.m. & 12:00 noon    -    $6.09 + HST
            (ii) lunch - between 12:00 noon and 6:00 p.m.    -       $8.26 + HST
            (iii) dinner - between 6:00 p.m. and 12:00 p.m.    -    $15.22 + HST
            
TOTAL         $29.57 + HST

ITEM 4 FRENCH DOCUMENTS

Selected projects will be prepared in both official languages this year. Our Standard Front End Documents (A, B & C) are available in French (under French Version) on our web page at: http://www.gnb.ca/0099/design/. Consultants will be advised if French documents are required.

ITEM 5 MODIFIED BITUMINOUS ROOFING

Add the following paragraphs in Section 07550, Modified Bituminous Roofing:

1. Under (1.6) Submittals
.3 Submit 3 copies of Daily Observation Reports, Photos, Letter of Conformity and Roof Overview submitted to the Contractor from the Roof Observer responsible for reviewing the work to ensure compliance to MRGNB Warranty and Bid documents. Include a copy of submittal in each Maintenance Manual provided at completion of Work.
2. Fire Seals
Designer shall include in documents the requirement for fire seals at all combustible material where torching may occur. This membrane is adhered to the vapour retarder and installed at junctions to roof assemblies, higher walls, curbs and roof edges. The fire seal membrane must be water tight and not allow any flame from torches to penetrate to substrate. This fire seal is not to replace the base sheet flashing.

ITEM 6 ELECTRONIC SUBMISSIONS

Architects/Engineers are responsible for submitting their entire document along with electronic copy. (Ex; If you have a Mechanical/Electrical Engineer hired for a project it is up to your firm to obtain their documents {including electronic} for our use). It is also your responsibility to ensure that all documents are complete (no missing pages, etc.).

All (front end) specifications must be in a WORD or NMS format. They will be changed to a pdf format in this office after we have entered dates, etc. All remaining specification sections to be in the pdf format. In the past we had requested the entire specification be in pdf format but we have encountered too many problems with making appropriate changes.


All drawings are to be submitted in a pdf format.

When submitting your electronic documents (particularly for larger projects) the following format should be used. Disk to contain two general folders:

Folder 1: Drawings
Folder 2: Specifications

Under each folder you should create separate folders entitled; Architectural, Structural, Mechanical & Electrical. This will ensure that all Architectural files are together as well as Structural, Mechanical and Electrical. Ex: If there are multiple drawings for one project, we suggest that you group those as all Architectural Drawings together, all Mechanical, etc.

No individual file should be larger than 40MB.

On all bilingual projects you must provide electronic copies of both French and English versions. As well, all addenda must be submitted in both official languages for bilingual projects.

Consultants are advised that all tender documents will be posted on the NBON and potentially on other web based procurement sites. Consultants should note that the official tender documents will continue to be issued through the tendering office of DSS.


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