Nova Scotia Supplement
Standard Terms and Conditions
Effective 2005 June 30 to 2007 March 31
NOTE: In the event of any
conflict or disagreement between this Supplement and the
Atlantic Provinces Standard Terms and Conditions, this Supplement has precedence and will be assumed to be correct. In the event of any
conflict or disagreement between this Supplement and the Invitation
documents, the Invitation documents have precedence and will be assumed to be
The following sections are to be added to
the Atlantic Provinces Standard Terms and
Conditions only for those
Invitations issued by the Province of Nova Scotia.
2.4 Electronic Bids
188.8.131.52 Access to the e-bid Invitation forms requires a user
ID and password, which is available on-line with every e-bid Invitation
opportunity. The user ID and password can be re-used indefinitely. Bidders may
modify their Bid at any time prior to the closing date for Bids; to update or
edit the document, Bidder will need the original User ID and password that were
used to create the document.
184.108.40.206 Any Bid that is in the process of being edited at the
time of Bid closing will lose all changes from the current editing session; any Bid
documents that close with incomplete information or blank fields are subject
to rejection. Bids cannot be edited or updated after the Invitation has
closed. A Bid can be confirmed as received by logging off, leaving the
e-bid application, and then logging on again as if beginning an edit
220.127.116.11 If the e-bid/application form is left on screen with
no update activity, the system will log the session off after twenty minutes;
this may not be apparent to the Bidder until the Bid is saved or submitted. An
attempted save after the time-out will display a system prompt indicating the
time-out error and the steps necessary to recover; a new log-on with the same
user ID and password will be necessary.
18.104.22.168 Once Invitations have closed, the lowest qualified
e-bidders will be asked to confirm their Bid information by means of a signed
fax response that confirms the electronic submission. An e-bid cannot be
used where original documents are required, e.g. Bid bonds, cheques, samples,
etc. or as otherwise stated in the Invitation. E-bids must be submitted
through the Procurement Office website. Submission by e-mail or other means is
3.2.1 Invitation documents are available directly from the
Nova Scotia Procurement Office:
NS Public Tenders Office - www.gov.ns.ca/tenders
3.2.2 There is no charge for most documents obtainable from
the Nova Scotia Procurement Office, although some documents may require a fee
for plans, etc. per the notice on the website. Where charges are applicable for
obtaining Invitation documents, payment may be made by cash, cheque, money
order, direct debit, Visa or MasterCard.
3.2.3 Some Invitations may be downloadable directly from
the website; some Invitations may be e-bids, which also allow Bid submissions
through the website.
3.2.4 Registration is not required to use the website,
unless Bidders wish to submit an e-bid; in this case, instructions for registration
are shown with the e-bid opportunity. There is no charge for e-bid
3.2.5 Nova Scotia Invitations may also appear on other
agencies such as BIDS or MERX; such listings have been obtained unofficially
from the Nova Scotia website, and the Nova Scotia Procurement Office cannot
guarantee their accuracy, timeliness or status. Nova Scotia does not use
any Bid agency services.
3.2.6 Downloaded Invitations (i.e. not e-bids) must be signed and faxed or submitted in printed form.
3.2.7 If the Invitation was downloaded from the Internet,
check that the entire document was received correctly by matching the printed
document to the version read by Adobe Reader; the Adobe Reader should indicate
the number of pages, including cover sheet(s).
3.2.8 Verify that the closing date and time on the printed
document agree with the Invitation notice information on the web page.
3.2.9 If there are any problems matching the printed
documents with the Invitation notice, please contact the Contact Person named on
the Invitation form.
3.2.10 If the Invitation was downloaded from the Internet, Bidder must check the web site within 24 hours before submitting
the Bid, to ensure that an addendum has not been issued.
3.2.11 Electronic downloading of Invitations is provided as
a convenience to Bidders; the Procurement Office cannot be held responsible for
failures in the communications or software, or for the completeness of the
material obtained by this method.
4.1.1 Bidder Registration: There is no
requirement for Bidders to register with the Nova Scotia Government to receive
Invitation documents or submit Bids. Bids may also be listed with agencies
such as BIDS or MERX, but Nova Scotia has no official relationship with these
agencies, and cannot guarantee the completeness of Invitation documents obtained
from those sources. Bidders that prefer to receive Bid information through
BIDS or MERX must be registered with those agencies and pay the associated fees
to receive Invitation documents.
4.1.2 Corporate Registration: All
Bidders must comply with
the Nova Scotia Corporations Registration Act or the Partnerships and Business
Names Registration Act. Bidders located outside Nova Scotia (which are not
otherwise carrying on business in Nova Scotia) are expected to be registered in
an equivalent manner in their respective jurisdictions. Verification of
registration and good standing may be required before an award is made to a
4.1.3 All Bidders must maintain their tax status in good
standing. Verification of tax status with the Department of Finance and/or
Canada Customs and Revenue Agency (GST/HST) may be required before an award is made to a successful
10. Payment Terms and
10.1.1 If special payment terms or
schedules are required, these must be specified in the Bid; otherwise, the
Province's payment terms (net 30 days) will apply.
10.1.2 Early payment discount terms
(minimum period 10 days) may be considered in the evaluation of a Bid.
10.1.3 Payment of term discount invoices
will be calculated from the date the invoice or goods/services have been
received, whichever is later.
10.1.4 Discount terms must appear on the Bid, and on the invoice.
27.1.1 Unless specifically requested
otherwise, all Bids, supporting materials, operation manuals and documentation
must be in English, or both English and French.
28. Eligibility and Conflict of
28.5.1 The Government of Nova Scotia's
"Code of Conduct for Civil Servants" places restrictions on the
involvement of present and past government employees in procurements issued by
the Government of Nova Scotia. Bids are subject to this Code, and this may
result in a Bid being disqualified. A copy of the Code is available at:
http://www.gov.ns.ca/tpb/manuals/PDF/HRMgmtManual500.pdf (Chapter 9.4)