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Overview
Quickly find sample response letter templates to help you respond to a right to information (RTI) request.
Final response letters
Grant full access
Respond to an applicant granting them full access to the records they requested.
Response letter – fully granted (PDF 120 KB)
Grant partial access
Respond to an applicant granting them partial access to the records they requested.
Response letter – partially granted (PDF 128 KB)
Full refusal
Respond to an applicant and inform them their request was fully refused.
Third party
Third party notice
Notify a third party that an applicant has requested access to information that may be an unreasonable invasion of their privacy or harm their business or financial interests.
Third party notice (PDF 120 KB)
Third party notice to applicant
Inform an applicant that a third party will be consulted about the disclosure of the requested records.
Third party notice to applicant (PDF 118 KB)
Notice to applicant – decision whether to release third party information
Inform an applicant of the public body’s decision to release third party information as per ss.36(2) of the Right to Information and Protection of Privacy Act (RTIPPA).
Notice to applicant – decision on release of third party information (PDF 124 KB)
Notice to third party – decision whether to release third party information
Inform a third party of the public body’s decision to release their information as per ss.36(2) of RTIPPA.
Notice to third party – decision whether to release third party information (PDF 125 KB)
Correction of personal information
Acknowledge a request for correction
Acknowledge receipt of a request to correct personal information.
Acknowledgement of receipt of request for correction (PDF 119 KB)
Decision – request for correction
Inform an applicant of the public body’s decision to correct their personal information.
Other
Abandonment of request
Inform an applicant their request is being abandoned as per ss.12(2) of RTIPPA.
Abandonment of request (PDF 117 KB)
Acknowledge an RTI request
Acknowledge the receipt of a right to information request.
Acknowledgement of receipt of an RTI request (PDF 117 KB)
Clarification
Request or confirm clarification from an applicant.
Clarification request and confirmation (PDF 127 KB)
Information is or will be publicly available
Inform an applicant the records they’re seeking are or will be publicly available.
Information already publicly available (PDF 124 KB)
Records are out of scope
Inform an applicant the records they are seeking do not fall under the scope of RTIPPA.
Response letter – records are out of scope of RTIPPA (PDF 122 KB)
Records do not exist
Inform an applicant the records they requested do not exist.
Response – records do not exist (PDF 120 KB)
Time extension
Inform an applicant that the timeline for responding to a request has been extended.
Time extension notification (PDF 130 KB)
Transfer an RTI request
Inform an applicant their request for information has been transferred to another public body.
Transfer a request for information to another public body (PDF 116 KB)