Definitions, terminology and additional information

A board resolution is a formal document that records decisions made by the Board of Directors during a board meeting. The format of the resolution and meeting may be defined in the organization’s bylaws.

A document presenting an organization’s mission and describes the strategies that will be employed to achieve its mission and goals. The business plan of a small not-for profit organization may include:

• Organizational description – history, mission, and vision;
• Market analysis – the target audience or beneficiaries of your organization, an overview of the sector (e.g., heritage) in your region, description of partners and potential collaborators;
• Programs overview – a description of the programs the organization offers, and who or what they benefit;
• Financial projections – a detailed budget for the organization, revenue sources (grants, donations, memberships, events, etc.), fundraising and grant-seeking strategies, a financial forecast for at least the next year; 
• Outreach – the strategies used to promote and raise awareness of the organization (e.g., community engagement, social media, media coverage);
• Operations and management – staffing and organizational structure, volunteer recruitment, facilities and equipment needs; and/or
• Timeline and milestones: a timeline outlining when and how the organization will achieve specific goals and milestones.

As business plan for an organization responsible for a historic place should demonstrate its continued commitment and strategy for the long-term conservation of the property.  This information is used to evaluate Community Cultural Places Program applications and provides confidence that funding is directed towards projects that support responsible and sustainable built heritage conservation. All business plans submitted with an application must have been approved within the past five years. 

Funds used to acquire, upgrade, or maintain physical assets, such as property and buildings. Capital expenditures can be used for heritage conservation projects that maintain a location’s heritage value, while supporting or enhancing its functionality. 

The materials, forms, location, spatial configurations, uses and cultural associations or meanings that contribute to the heritage value of a historic place.  The character-defining elements of a historic place should be retained to preserve its heritage value.

An individual or group that advocates for and leads the preservation, restoration, or repurposing of heritage places. They mobilize community support, facilitate stakeholder collaboration, and secure resources for projects, playing a key role in ensuring the successful preservation and sustainable integration of built heritage into the community's fabric. 

A space where cultural, artistic, and educational activities take place, serving as a hub for community engagement and cultural expression. These venues, ranging from community centers and libraries to galleries and theaters, host events like exhibitions, performances, and workshops that reflect and enrich the local culture and identity.

(see also preservation, rehabilitation, and restoration)

All actions or processes that are aimed at safeguarding the character-defining elements of an historic place so as to retain its heritage value and extend its physical life. This may involve preservation, rehabilitation, restoration, or a combination of these actions or processes.

A description of proposed work is required for all Community Cultural Places Program applications.  It must provide a rationale for why the project is being undertaken, including the how the local community will benefit, how the project will successfully transform a historic site into a cultural venue while maintaining the heritage value, how it will meet building code and permitting requirements, and a detailed description of the proposed work.  If a permit for the work was required and already been obtained, refer to the permit number and briefly outline the work.  Include photographs of the elements that are to be repaired and a specification for the work.

A final report is a written document that summarizes the results of a project.  All approved Built Heritage projects must submit a final report to [email protected] or the address below before March 14 to receive their grant.  

Archaeology and Heritage Branch
Attn: Community Cultural Places Program
Department of Tourism, Heritage and Culture
P.O. Box 6000
Fredericton, NB  E3B 5H1

A template of the final report form will be delivered with project approval letters and is also available on the website. Incomplete final reports may result in delayed grant disbursement. Funding will not be disbursed for final reports delivered after March 14.

Financial statements are a set of documents that show your company’s financial status at a specific point in time. They include key data on what your company owns and owes and how much money it has made and spent.

There are four main financial statements:

• balance sheet
• income statement
• cash flow statement
• statement of retained earnings

The aesthetic, historic, scientific, cultural, social or spiritual importance or significance for past, present and future generations. The heritage value of a historic place is embodied in its character-defining materials, forms, location, spatial configurations, uses and cultural associations or meanings.

In New Brunswick, a historic place may be designated at the local, provincial, or national level. Local historic sites or municipal conservation areas may be subject to bylaws administered by the local government. Provincial heritage places are subject to regulation under the Heritage Conservation Act.  

If your property is locally or provincially designated, you should reach out to the relevant level of government to determine if your project will require a permit.

Inquiries for provincial heritage places may be directed to [email protected] or (506) 453-3115.

To check if a heritage place is locally or provincially designated, you can visit the New Brunswick Register of Historic Places. To check if a site is nationally designated, you can visit the Canadian Register of Historic Places.  

A structure, building, group of buildings, district, landscape, archaeological site, or other place that has been formally recognized and or designated for its heritage value.

The contribution of goods and services in lieu of financial support.  This may include materials, equipment, data, professional labour, or professional expertise that is valued at market rates and contribute to the project's budget.

Under the Income Tax Act, a not-for-profit (or non-profit) organization is an association organized and operated exclusively for social welfare, civic improvement, pleasure, recreation, or any other purpose except profit (for example, a club, society, or association).

All Built Heritage funding applications must include documentation demonstrating that the applying organization is based in New Brunswick and is incorporated as a not-for-profit under the Companies Act.

You can learn more about incorporating as a not-for-profit organization in New Brunswick here.

(see also rehabilitation, repair, and restoration)

Is a component of conservation and is the action or process of protecting, maintaining, and/or stabilizing the existing historic materials, form, and integrity of a historic place, or of an individual component, while maintaining its heritage value.

Qualified project managers may include professional project managers, architects, engineers, building/construction inspectors, heritage practitioners, specialist tradespersons, and property or facility managers.

Funding for a project manager will not be approved if the role is fulfilled by an employee of the applying organization.

(see also preservation, repair, and restoration)

Is a component of conservation. It is the action or process altering a historic place to meet new or changing needs while maintaining the heritage value. 

(see also preservation, rehabilitation, and restoration)

Is a component of conservation.   It is the action of returning a character-defining element to its prior condition when it has undergone changes attributed to failure, decline, wear, normal use, or abuse. A repair action does not alter or enhance the integrity, character, performance, or design intent of the heritage feature. Repair may include patching of existing components using technologically compatible materials and methods, limited or complete replacement of components. Repair activities may be subject to provincial building code.

(see also preservation and rehabilitation)

Is a component of conservation. It is the action or process of returning or representing a historic place or component of a historic place to the way it appeared at a particular period in its history while protecting its heritage value.

A Statement of Significance (SoS) describes the core values of a historic place and is based on research (e.g., historical and technical reports) and consultation (e.g., oral histories, interviews with individuals or organizations connected to the site, such as the owners, neighbours, heritage organizations, interested parties, historians, architectural historians). 

An SoS should contain:

• a brief description of the historic place.
• an identification of the key heritage values assigned to the historic place.
• a list of its principal character-defining elements.

Additional information and guidelines for writing an SoS are available at www.historicplaces.ca .

The history of how the site was used, the phases of construction, and a description of why the site is historically significant. 

The condition of the buildings/structures of the site, including the architectural styles and phases of construction of the building (including alterations and additions). A statement on the architectural significance should ideally be supported by a report completed by a qualified architect and building plans.

How the historic place contributes to the understanding of the cultural/ political/ educational/ religious or economic history of the region, province, or country.

The technological innovations used in construction of the historic place or the scientific/technological innovations that were made within the completed building.

How the historic place contributes to the area – is the building within a conservation zone, a municipal heritage conservation area, etc.