Inspections

Landlords and tenants should do an initial inspection of the rental unit together.

Make two copies of the Accommodation Inspection Report. It will provide a record of the condition of the rental property from the beginning to the end of the lease. Walk through the rental unit and look at the condition of the walls, floors, counters, appliances and everything else in the unit. Make a note of any damage. Taking photos can also be useful.

If during the inspection the landlord agrees to fix something, this should be put in writing, including the date by which repairs will be completed.

Both the tenant and landlord or their representative should sign and date both copies of the report. Each party should keep one copy as a permanent record.

Accommodation Inspection Report (PDF 526 KB)

Landlords and tenants should do a final inspection of the rental unit together.

Using the report that you both signed at the beginning of the lease, and photos if you took them, determine if anything has been damaged.

Make note of any damage. Both the tenant and landlord or their representative should sign and date both copies of the report.

If the rental unit is dirty or damaged, or there is unpaid rent, utilities or late fees, landlords can make a claim against the security deposit. To do this, a Security Deposit Claim form must be submitted to the Tenant and Landlord Relations Office within seven days of the end of the lease.

Or, if the landlord and tenant agree to a portion of the security deposit being kept by the landlord, for example, for damages, carpet cleaning, etc., this may be shown on a Security Deposit Refund Agreement form instead. This is the quickest and easiest way for the tenant to have their security deposit returned.

Security Deposit Claim form (PDF 424 KB)

Security Deposit Refund Agreement form (PDF 870 KB)